01
Carrier & fleet administration
Operating authority records, state and federal registrations, permits, IFTA and UCR filings, equipment records and a renewal calendar that raises its hand before something lapses rather than after.
Executive American, Inc. · NAICS 561110
Run the fleet. We run the rest.
Corporate management and administrative services for transportation and logistics operators — carrier records, compliance documentation, settlement administration and corporate governance, delivered as a managed function rather than another hire you have to supervise.
Capabilities
What we
administer
Six functions that every transportation business has and almost none of them staff properly. We run them as one coordinated administrative office.
02
Compliance documentation
Driver qualification files built and maintained to the standard an auditor expects, hours-of-service records, drug and alcohol programme paperwork, and a file structure that survives a compliance review intact.
03
Back office & settlement
Invoicing, driver and owner-operator settlements, accounts payable and receivable administration, proof-of-delivery and document control — the paperwork chain from load to cash.
04
Corporate governance & records
Minute books, resolutions, officer and ownership registers, registered-agent coordination, annual reports and franchise filings. The corporate record a counterparty asks for, kept current instead of reconstructed.
05
Vendor, insurance & contract files
Certificates of insurance, W-9s, carrier and broker agreements, lease and maintenance contracts, renewal dates and counterparty files held in one place with one owner.
06
Operational reporting
A monthly pack that tells the principal what the business actually did — assembled by us, from the records we already maintain, without anyone having to stop and build it.
The engagement
Four stages.
No open-ended retainer.
Every engagement is scoped in writing before it starts, so you know what is being taken over, to what standard, and what it costs.
01
Assess
A documented review of how the administration runs today — what exists, what is missing, and what would fail a review this quarter.
02
Structure
A written administrative model: which functions transfer, who owns each one, on what cadence, measured against what standard.
03
Implement
Files rebuilt and indexed, calendars set, workflows put in place, and the backlog cleared before the ongoing function begins.
04
Administer
We run it. You get the monthly pack, the exception list, and a named point of contact who already knows the file.
Who we build for
Operators, not
enterprises
Businesses large enough that the administration has become a real job, and not yet large enough to have a department for it.
Motor carriers
Asset-based fleets running their own authority, drivers and equipment.
Freight brokerage & 3PL
Non-asset operators carrying carrier packets, COIs and contract files.
Owner-operator fleets
Settlement, escrow and 1099 administration across contracted drivers.
Warehousing & distribution
Facility, lease, vendor and inventory-document administration.
Specialized & heavy haul
Permit-heavy operations where a missing filing stops the load.
Final mile & courier fleets
High-volume driver onboarding, contractor files and route documentation.
The firm
Most operators do not have a paperwork problem. They have an ownership problem — nobody owns it.
Executive American, Inc. was formed to be that owner. We are an administrative services firm, not a consultancy: we do not write a report and leave. We take the function, run it, and remain accountable for it.
Correspondence is handled in English and Spanish.
Corporate record
Legal entity
Executive American, Inc.
Entity type
Corporation
Jurisdiction
United States
Classification
NAICS 561110 — Office Administrative Services
Federal EIN
Issued and on file
Principal contact
Juan Uribe
Correspondence
Articles of incorporation and federal identification are available to counterparties, insurers and lenders on request.
Next step
Tell us what's
on your desk
Send a short note about how the business runs today and what has been slipping. We will come back with what we would take over first.
Contact Executive American →